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How EstateFlow Works

A complete walkthrough of the platform — from onboarding to collections.

Platform Overview

End-to-end real estate operations — all in one place

EstateFlow covers the entire lifecycle of a real estate project — from developer onboarding and project setup, through unit sales and bookings, to payment collection, commission management, and financial reporting.

6
Core Modules
22+
Features
3
User Roles
Projects
Projects & Units
Leads & Sales
Bookings
Payments
Commissions
Accounting & GST
Documents
Automation
Step 1
Onboard Developer & Create Project

Start by registering the real estate developer in the system. Then create a project under that developer — define the project type (Residential, Commercial, Plotted), add the location, and configure the layout with floors and unit blocks.

Add Developer Create Project Set Project Type Define Layout
Go to Developers
Step 2
Configure Units & Pricing

Add individual units to your project. Set unit numbers, area (sq. ft.), base price, and initial status. You can also attach property types and apply bulk configurations for large projects using the project layout view.

Add Units Set Prices Assign Property Type View Layout Grid
Go to Units
Step 3
Capture Leads & Follow-Ups

Register prospective buyers as leads. Assign priority, source, and status. Schedule follow-up calls, log communication activities, and set reminders so no opportunity falls through the cracks.

Add Lead Schedule Follow-Up Log Communication Set Reminders
Go to Leads
Step 4
Register Customers & Agents

When a lead converts, register them as a Customer. Add the selling or referring agent with their commission structure (flat fee or percentage). Link agents to bookings for automatic commission calculation.

Add Customer Register Agent Set Commission Mode Link Agent to Project
Go to Customers
Step 5
Create Booking & Payment Plan

Book a unit for a customer. The system will lock the unit as Booked and optionally generate a payment plan with installment schedules based on the plan type (Down Payment, Monthly, Quarterly, etc.).

Create Booking Attach Agent Generate Payment Plan Set Installment Schedule
Go to Bookings
Step 6
Record Payments & Collections

As installments are due, record payments against the booking. The system tracks cleared and pending amounts, generates printable receipts, and updates the installment dashboard in real time.

Record Payment Upload Clearance Download Receipt Track Overdue
Go to Payments
Step 7
Manage Commissions & Accounting

Once a payment is collected, the system calculates agent commissions automatically. Mark commissions as paid in bulk or individually. All transactions flow into the accounting module with GST voucher support.

View Commissions Mark Paid Raise GST Voucher View Ledger
Go to Accounting
Admin
Full system access
  • Manage all projects, units & developers
  • View & manage all sales activity
  • Full finance & accounting access
  • Register and manage users
  • Access all dashboards & reports
Sales
Pipeline & bookings
  • Create and manage leads & follow-ups
  • Add customers and agents
  • Create bookings
  • View projects, units & reminders
  • Access sales dashboard
Accountant
Finance & collections
  • Record and track payments
  • Manage accounting ledgers
  • Raise and view GST vouchers
  • Manage payment plans & installments
  • Access accounting dashboard
Lead Created
Sales team captures lead with source & priority
Follow-Up & Reminders
Booking Confirmed
Unit linked to customer, status updates to Booked
Payment Plan Generated
Payment Received
Receipt recorded, clearance status updated
Commission Calculated
Commission Logged
Agent commission auto-calculated from booking
Accounting Entry Created
Voucher Raised
GST voucher created for the transaction
Ledger Updated
Document Uploaded
Booking/payment documents attached to record
Accessible Anytime

Ready to get started?

Set up your first project in minutes. Add a developer, configure units, and start tracking bookings today.

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